Payroll:
To run in-house or outsource
to a specialist?
Your guide to finding the right payroll solution for your school or MAT.
Hassle-free payroll
The education sector is closing in on employing one million staff.
That’s a lot of people who need paying accurately and on-time, with the right pension contributions.
Thanks to payroll demands on schools and MATs shifting over the last few years, it’s become more challenging. We’ve seen local authorities pull pay-related services for maintained schools, and growing MATs become responsible for the payroll of hundreds, sometimes thousands, of staff.
Whether you work for a large MAT or a standalone school, there’s more pressure to get payroll and pensions right – and it’s only going to grow. But proper support and the right system provides the relief you need to focus on what really matters: your people.
All you need to do is understand which is right for you!
All you need to do is understand
which is
right for you!
About Every Payroll By IRIS
From multiple staff posts and retrospective pay increases to teacher and local government pension scheme reporting, all your payroll activities (and challenges) are handled by Every Payroll By IRIS.
And, thanks to integration with Every HR, you can feel confident that employee detail changes in HR are reflected in your payroll run.
Pensions reporting
Back pay calculations
Upholding compliance and legislation
And more!
All you need to do is understand which is right for you!
How Every Payroll integrates with Every HR
All you need to do is understand which is right for you!
Answering your questions about
running payroll in-house
To understand whether running payroll in-house is right for you, we suggest you calculate how much it will cost you to find and employ the right staff, equipment, and software. You can use these numbers to see how much that expenditure costs per employee, which you can compare to the cost of an outsourcing service.
It can save your school or MAT money by potentially making it cheaper per payslip.
With an in-house payroll team, you’ve got more control over data. You’ve also got more flexibility for last-minute changes (compared to working with a local authority), so you can feel rest assured staff are paid correctly and on time, every time.
The right payroll software will share information throughout its different functions and with other applications. So you don’t need to keep retyping or repopulating data, which could lead to mistakes.
Stop using commercial payroll products that aren’t fit for purpose, and start using Every Payroll, the system designed with the nuances of education in mind.
About IRIS Payroll Services
With 50 years of payroll management experience, IRIS Payroll Services (previously Dataplan Education By IRIS) is a renowned provider of outsourced education payroll.
From the very start, you’ll feel peace of mind that best payroll practice is being followed, and reassurance that compliance and regulations are being met.
What’s more, if you outsource to IRIS Payroll Services, we’ve made sure you can benefit from integrated HR and payroll. Using an API link, you can connect the two systems. Every HR will continue to act as your single source of truth, the place to keep all staff details up to date.
We understand your concern that moving payroll from your LA or another payroll provider might be stressful, but our team of experts makes it as pain free as possible.
Quick and efficient transfer and set up of your first payroll
Continued reassurance that staff are going to be paid accurately and on-time
Existing payroll errors spotted and rectified from the offset
We contact your LA or existing provider to get the information we need to help ensure a smooth transfer
Answering your questions about
outsourcing payroll
One of the issues schools can have with local authorities is a lack of flexibility around last-minute sign offs. Education payroll providers are used to putting in extra time for these types of considerations, so you’ve got the opportunity to put things right.
As with anything, you can’t eliminate risk completely. But outsourcing payroll to a specialist helps minimise it and takes the burden off your school or MAT. You’ll also have peace of mind that the 174 different pieces of legislation that affect payroll are adhered to, because they’re handled by experts.
This depends on the number of staff in your organisation. You should be able to pay a fixed fee per employee per month.
This depends on the number of staff in your organisation. You should be able to pay a fixed fee per employee per month.
The best outsourcing providers use secure portals to collect and share information, and sign off your payroll, which is a safer way of sharing data than spreadsheets and email.
Though your school might be able to afford one payroll specialist, you might not have the budget for another. But it doesn’t matter if someone goes on holiday, takes leave, or quits – with an outsourced solution, there’s a whole team of payroll experts to pick up where they left off!
It’s time payroll and HR worked together.
Get in touch to book your demo of Every Payroll or IRIS Payroll Services and start reaping the rewards of payroll that’s fit for your organisation.